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RecordEngine runs entirely on your own hardware. This page covers everything you need before installation.

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Hardware

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GPU (Required)

RecordEngine requires an NVIDIA GPU with at least 16 GB VRAM. The GPU runs all AI inference locally — document extraction, summarisation, confidence scoring, and chat all happen on the GPU.
RecordEngine will not run without a supported NVIDIA GPU. CPU-only operation is not supported — inference speed on CPU is 20–50x slower than GPU and not viable for production use.

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CPU, RAM, and Storage

Storage grows with your document archive. Plan for approximately 1–5 MB per document including the original file and extracted data. At 500 documents per month, 200 GB lasts several years — but NVMe SSD is strongly recommended over SATA SSD for faster model loading on startup.

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Software

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Operating System

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Required Software

All other dependencies (Python, FastAPI, Streamlit, Ollama, etc.) are included inside the Docker containers — nothing needs to be installed separately on the host OS.

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Network

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Inbound Ports

Ports 8501 (Streamlit) and 8510 (FastAPI) should not be exposed publicly — all external access goes through Nginx on ports 80/443.

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Internet Access

RecordEngine operates fully offline after initial setup. Internet access is only required for:
  • Initial setup: Downloading Docker images and the AI model (~7–10 GB total)
  • Software updates: Pulling new code and model versions (infrequent, on your schedule)
Once deployed, the system operates with no outbound internet connections. Documents never leave your server.

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Firewall

If your server is behind a corporate firewall, the following outbound connections are needed only during setup: After initial setup, all of these can be blocked if your security policy requires it.

Standard Office Deployment

Lenovo ThinkStation or Dell Precision
  • CPU: Intel Core i9 or Xeon W
  • GPU: NVIDIA RTX 4090 (24 GB)
  • RAM: 64 GB DDR5
  • Storage: 1 TB NVMe SSD
  • OS: Ubuntu 24.04 LTS
Handles 100–300 documents per day comfortably.

High-Volume Deployment

AWS g5.xlarge or equivalent
  • GPU: NVIDIA A10G (24 GB)
  • vCPU: 4
  • RAM: 16 GB
  • Storage: 500 GB+ EBS gp3
Cloud deployment for distributed teams. See Docker on Linux.

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Client Requirements

Users access RecordEngine through a web browser — no software installation is required on client machines. The mobile chat interface works on any modern mobile browser (iOS Safari, Android Chrome).